Construction Invoices Coordinator

Job Summary

Provides department management and other users with accurate and timely financial reports (including invoice payments and project status) and responds to employee and vendor inquiries.

Utilizes PeopleSoft to process invoices/pay apps, create capital and operating requisitions, reconcile vendor payment issues, and create/deliver reports.

Job Specific Duties


* Reviews Construction Department invoices and pay apps for operational and capital expenses to ensure accurate billing against Purchase Orders.


* Denies incorrectly billed invoices and pay apps and contacts vendor for revised/corrected version; notifies AP Clerk of reason for denial.


* Distributes daily Pending Vouchers Worklist and invoice copies to Construction department leadership.


* Acts as Reviewer in PeopleSoft for all Construction department invoices/pay apps (operational and capital); adds approval comments and Projecto task approval #s to all capital invoices prior to approving.


* Responds to invoice/pay app approval and payment status inquiries from vendors and Construction departments employees.


* Audits vendor payments vs payment terms; identifies outliers and assists in developing/implementing solutions to correct issues.


* Assists in developing/revising workflows to improve efficiency.


* Assists in implementation of Game Changers plans.


* Creates Construction department requisitions in PeopleSoft for capital and operating expenses.


* Notifies Project Manager and Project Coordinator of requisition #s and PO #s/dispatch dates.


* Assists in distribution of financial reports for internal and external use.


* Drafts and prepares special reports and analysis for review under direction of Business Ops Manager.


* Establishes, maintains, and revises record keeping and filing systems; classifies, sorts and files correspondence, records and other documents.


* Assists in preparation of variety of administrative and financial reports under direction of Business Ops Manager; gathers any other necessary information.


* Reconciles vendor statements and resolves discrepancies.


* Renders assistance to department directors and managers in preparing and reviewing data and systems.

Minimum Job Requirements


* 1-3 years Professional, accounting/finance experience in the healthcare and/or construction industry

Knowledge, Skills, and Abilities


* Associates Degree in Accounting, Finance, or related field preferred.


* Numerical ability is required to perform arithmetic calculations quickly and accurately.


* Proficient in spreadsheets, word processing and related software including PeopleSoft or other ERP (Enterprise Resource Planning) software.


* Specialized accounting and/or financial skills utilizing discretion and judgment to assist in the development of financial reporting for Construction, Facilities and Support Services Departments leadership teams.