Executive Administrative Assistant

We are looking for a highly organized, proactive, and disciplined Executive Assistant to work closely with both the Chief of Staff and Senior Executive Assistant to the CEO, supporting the smooth functioning of the CEO's office and Enterprise Leadership Team.

This position reports to the Chief of Staff and Strategic Advisor to the CEO.

The ideal candidate will excel at anticipating needs, handling sensitive information, managing competing priorities, and thriving in a dynamic, fast-paced environment.

Primary Duties & Responsibilities


* Administrative Support: Provide comprehensive administrative support to the CEO's office, including travel arrangements and expense reporting


* Event Coordination: Assist in organizing corporate events, board meetings, and team off-sites, working closely with the Senior EA to manage logistics, including venue selection, catering orders, ground transportation arrangements, and providing on-site support


* Project Management: Support and manage projects related to the CEO Office's initiatives


* Office Management: Support the daily operations of the CEO's office, including managing expenses, processing invoices, coordinating with IT, business card CRM, and assisting with administrative needs as required


* Miscellaneous Support: Handle special projects and miscellaneous tasks as assigned by the Chief of Staff to assist with business priorities


* Coverage: Act as the backup for the CEO's Executive Assistant during periods of travel or absence

Education & Experience


* 5+ years' experience supporting SVP level


* Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels


* Desire to grow and take on your own projects


* Professional demeanor and soft skills


* Positive and personable can-do attitude


* Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs


* Experience handling confidential materials

Skills


* Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Teams, ChatGPT, LinkedIn, and other office software.

Familiarity with project management tools is a plus


* Communication: Strong verbal and written communication skills, with the ability to interact confidently and concisely with senior leaders and stakeholders


* Organization: Excellent organizational and multitasking skills with an ability to manage competing priorities under tight deadlines


* Discretion: Demonstrated ability to handle sensitive and confidential information with integrity


* Independent: Self-motivated and able to work with minimal oversight on multiple projects, often under tight deadlines and with incomplete information


* Problem-Solving: Strong attention to detail with a proactive approach to problem-solving and the ability to anticipate needs


* Time Mana...