Administrative Assistant, Human Resources

Administrative Assistant, Human Resources

As the Human Resources Administrative Assistant, you will provide critical support by performing a variety of time-sensitive duties.

In this role you will support 5 leaders of the CHRO Leadership Team in executing the day-to-day business activities both within the organization and with external partners.

Additionally, you will provide backup support to the CHRO Executive Admin.

In this role you'll need to think quickly on your feet and proactively manage and prioritize work in an ever-changing business environment.

If you strive to provide exceptional support and enjoy problem solving, thinking outside the box, and are excited by change this is the role for you!

The position is located at our Arden Hills, MN Corporate Headquarters (hybrid work arrangement each week)

Essential Duties:


* Strategically manages interactions and prioritizes people and situations in need of attention.

Understands the Land O'Lakes business and HR priorities to proactively, route, research, respond to requests / correspondences and make scheduling decisions


* Provides proactive and sophisticated calendar management that maintains schedules, including day-to-day management and long-term management of meetings, projects, and priorities


* Coordinates preparation of meeting briefings for key meetings including agenda, meeting materials, key talking points, and research as requested


* Creates meeting agendas, proactively works with attendees to ensure content and presenters are prepared


* Coordinates events ranging from small to complex in-person, virtual, and hybrid events, understands meeting technology and has the technical savvy to support events


* Manages small projects, processes, and workflows across multiple parties; can bring the pieces back together to create a finished product


* Ensures proper documentation and timely submission of all expenses and invoices using Concur and Ariba


* Meet business deadlines which may require occasional working after business hours and/or weekends

Education and Experience:


* Bachelor's degree preferred.

Candidates without a degree with related work experience will be considered.


* Experience in human resources or supporting administrative needs of vice presidents, directors and their teams desired


* Advanced proficiency in Microsoft Suite of products (Outlook, Word, PowerPoint, Teams, etc.)


* Prior experience handling confidential data and information

Knowledge, Skills and Abilities:


* Professional verbal and written communication; understands nuance and adapts communication style based on audience and situation


* Possess composure under pressure and demonstrates good decision-making skills


* Detail oriented and driven to deliver work with the highest degree of accuracy


* Proactively identifies problems and works to resolve them before they escalate


* Ability to multi-task with many interruptions while...