Office Manager / Administrator

Office Manager / Administrator

The Office Manager will provide comprehensive support to the Executive Staff, handling a variety of responsibilities related to meetings, events, travel, finance, purchasing, philanthropy, and general office management.

This role is key to ensuring smooth operations and professional presentation across all executive activities, acting as a central point of contact and resource for planning, coordination, and execution of critical company and office functions.

Executive Staff Events and Support:


* Plan and organize large offsite events, including sales meetings, all-salaried meetings, and special team meetings.


* Schedule and manage recurring Leadership Team meetings and Zoom business updates.


* Host webinars for business updates, ensuring smooth execution and technical support.


* Arrange catering services and other logistics as needed for executive meals and events.


* Assist with meeting updates, organization, and occasional office access and cleaning coordination.



* Create PowerPoint presentations for monthly Zoom updates and other executive meetings.


* Develop visually engaging and accurate materials for company-wide updates.


* Maintain and organize executive office keys; ensure access for office cleaning and other needs.


* Send FedEx packages and coordinate other mail/delivery logistics on behalf of executives.


* Perform miscellaneous duties and assist with special requests from executive staff.

Travel & Expense Support:


* Support executive staff with travel booking, changes, and troubleshooting issues.


* Process expense reports promptly and ensure accuracy.


* Manage airline programs, mileage, and points for certificate redemption.


* Assist with booking travel for employees, guests, and candidates, serving as a resource for travel-related questions or issues.


* Administer the Concur travel site, coordinating with external providers to implement necessary updates.


* Produce monthly Concur travel reports for the VP of Finance.

Philanthropy Coordination:


* Develop and maintain policies, forms, and promotional materials for charitable activities.


* Oversee the process for product donations, coordinating with charitable organizations and managing donation setup.


* Track and report on donation spending for record-keeping.



* Manage the United Way campaign, Team Sponsorship Program, and Field Trip Fund, including communication with employees and area schools.


* Collaborate with HR for support in recruiting and organizing the Day of Caring events.


* Organize fundraising events and oversee large donation presentations to recipient organizations.

Employee Engagement & Culture:


* Assist HR with coordination of employee recognition, including anniversary and retirement cakes.


* Assist HR team with planning and execution of monthly or holiday-themed events to boost morale and promote a positive work...