Administrative Assistant - Outpatient

Position Summary:

It is the responsibility of the Administrative Assistant to provide high level and quality communication and customer service to employees, executive directors, management team, vendor and visitors.

Essential Job Functions:


* Must have excellent communication skills.

You will be the first line of communication between your boss and the outside world, potentially speaking with clients, other employees and upper management.


* Must be able to thrive in a fast pace environment and work independently.

Must possess the ability to work well under pressure and maintain a high level of confidentiality with calm and professional demeanor


* Attends staff meetings, when necessary.


* Knows the whereabouts of staff on a continuous basis.


* Manages the use of community space within the administrative building


* Assists with on-boarding new staff members


* Assists Directors with ensuring employee file compliance


* Running reports for prescription monitoring and uploading into client medical records


* Shares pertinent information with team as obtained from clients or families.


* Maintains a professional atmosphere both on the telephone and in the waiting area.


* Maintains a filing system for various company functions, including, but not limited to, copying and set-up


* You will be responsible daily for writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents.


* Completes chart audits for the presence or absence of required intake, nursing and clinical documents and sends results of audits to appropriate Director.


* Attends in-service training, when necessary.


* Maintains confidentiality pertaining to clients and families.


* Maintains the visitor and employee sign-in/sign-out logs.


* Maintains and orders office supplies for the administrative building.


* Maintains and orders medical supplies for the treatment programs.


* Ensures all visitors and given a "Visitor" badge and ensures visitors return "Visitor" badge


* Greets visitors and clients in a professional manner.


* Adheres to all company policies and procedures.


* Completes other tasks, as assigned.

Knowledge, Education, Experience:


* High School Diploma


* College education preferred


* Strong understanding of substance use treatment and the population treated within the facility

Employment status: Full time

Schedule: Monday-Friday 8:30-5pm

Work location: Del Mar, CA

Compensation range: $21-23 hourly