Administrative Assistant / Contract Administrator

Job ID: 530020

Standard Construction Company, Inc.

is a great place to work! Founded in 1957 and based in Cordova, Tennessee, Standard provides sand and gravel, hot mix asphalt, paving, and construction services across southwest Tennessee and northern Mississippi.

Our success is built on the dedication of our employees and a commitment to quality, safety, and customer service.

We offer competitive benefits, opportunities for growth, and a team-oriented culture where employees can build rewarding careers while helping strengthen the communities we serve.

Come join our team and help build the roads, infrastructure, and foundations that keep our region moving.

• Support project managers and estimators with administrative tasks, job progress tracking, and assist with all associated TDOT requirements.

• Set up jobs in Viewpoint; establish job files and verify required documentation.

• Review contract documents and performance requirements for alignment with company policies, customer specifications, government requirements, and applicable agreements.

• Maintain subcontractor purchase orders, contracts, payment documentation, service agreements, change orders, and supplemental agreements.

• Order bid, payment, performance, and miscellaneous bonds; coordinate surety releases, quarterly bonds, and submission of required agency packages.

• Forward change orders and supplemental agreements to the surety; request material purchasing certificates when required.

• Notify subcontractors of compliance requirements and maintain related records.

• Coordinate certificates of insurance with vendors and requestors; monitor subcontractor insurance expirations and update files.

• Monitor business and privilege license renewals and support notary compliance, including required filings, bonds, and stamps.

Accounting and Administrative Support

• Managing front desk operations, including greeting visitors, answering and directing phone calls, taking messages, and maintaining visitor logs to ensure smooth client interactions and efficient office flow

• Prepare reports, maintain electronic and physical filing systems, and compile data for statistical reports.

• Maintain office supplies and inventory; coordinate office and vendor communications.

• Maintain group calendars, including employee vacation schedules.

• Provide administrative support to Accounting, Production, Safety, Environmental, Human Resources, and other assigned departments.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.

• Prior administrative or office experience required; experience with construction contracts, AP/AR, insurance, or customer relations preferred.

• Strong Microsoft Office skills, including basic Excel formulas; Viewpoint experience and knowledge preferred.

• Excellent communication, organization, customer service, problem-solving, and recordkeeping skills.

• Ability to work...