Facilities and Real Estate Administrator

About Us:

How many companies can say they've been in business for over 179 years?!

Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements.

ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change.

We have a diverse range of portfolios throughout the ZEISS family in segments like, Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology.

We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

What's the role?

This position offers hands-on experience supporting real estate, facilities, and workplace operations through a blend of analytics, systems, reporting, and process coordination.

The role provides support to day-to-day facilities and workplace services, business process improvement, and the function's technology tools that support operational excellence across REFM.

The Facilities Admin will assist with the development and execution of real estate, facilities, and workplace programs by supporting standardized analytics, metrics, reporting, and operational processes.

This role also contributes to the adoption of new technology tools and data-driven workflows that improve visibility, efficiency, and decision-making.

The ideal candidate is highly organized, detail-oriented, adaptable, and interested in workplace operations, systems, and continuous improvement.

Sound Interesting?

Here's what you'll do:


* Support the REFM team in the coordination and administration of real estate, facilities, and workplace initiatives.


* Support coordination of REFM systems, tools, and technology-related initiatives.


* Assist with activities related to the design, implementation, and optimization of service management tools.


* Ensure data integrity and maintain accurate records across multiple enterprise platforms.


* Collaborate with internal technical teams and external vendors to support reporting needs, resolve data gaps, and monitor system trends.


* Support analysis of business needs to help inform real estate and workplace planning through metrics, reporting, and project coordination.


* Assist with meeting, conference room, and event setup and breakdown.


* Support purchase request and purchase order entry, tracking, and follow-up.


* Coordinate updates to real estate, lease, and occupancy data in centralized systems to support accurate reporting and compliance tracking.


* Support change management activities related to new business process and technology deployments, including communications, user guidance, and issue tracking.


* Assist in developing and maintaining reports, dashboards, transaction logs, and tracking tools for work orders, expenditures, vendor perfo...