Administrative Assistant

General Purpose

The Administrative Assistant provides comprehensive administrative and operational support to the Vice President of Risk & Safety.

This position serves as a key coordinator for departmental initiatives, regulatory documentation, reporting, meetings, and communications, ensuring efficient operations across the Risk, Safety, Compliance, and Workers' Compensation functions.

Essential Duties


* Provide direct administrative support to the Vice President of Risk & Safety, including calendar management, meeting coordination, travel arrangements, expense reporting, and correspondence management.


* Prepare, maintain, and organize confidential records, reports, presentations, contracts, policies, incident documentation, and regulatory compliance materials.


* Coordinate departmental meetings, safety committees, and leadership calls by scheduling meetings, preparing agendas, recording meeting minutes, and tracking action items to completion.


* Assist with the collection, compilation, and preparation of risk management, safety, workers' compensation, and regulatory compliance reports for executive leadership and operational teams.


* Serve as a liaison between the Risk & Safety department and facility leaders, regional teams, vendors, insurance carriers, and external partners to facilitate communication and timely follow-up.


* Monitor departmental projects, deadlines, and compliance requirements, ensuring timely completion of assigned deliverables and escalation of outstanding items when necessary.


* Support incident and claim management processes by maintaining accurate records, tracking documentation, and coordinating information requests from facilities, insurers, and legal partners.


* Develop and maintain spreadsheets, dashboards, presentations, and other reporting tools to support data analysis, operational reviews, and executive decision-making.


* Assist with policy administration, document control, and distribution of safety, risk management, and compliance-related communications across the organization.


* Identify opportunities to improve administrative workflows, documentation processes, and departmental efficiencies while maintaining a high level of accuracy, professionalism, and confidentiality.

Qualifications:


* Minimum 3 years of administrative support experience, preferably supporting senior leadership.


* Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Outlook.


* Experience in healthcare, senior living, risk management, safety, compliance, or legal administration preferred.


* Strong organizational, communication, and project coordination skills.


* Ability to handle confidential and sensitive information with discretion.

Pay Rate: $19.00 - $21.50

Physical Demands


* Prolonged sitting with frequent use of a computer, telephone, and standard office equipment.


* Frequent visual focus for reviewing detailed do...