PMO Project Librarian

Essential Duties and Responsibilities:

- Collaborate with project managers on various initiatives and projects to track progress and provide support as necessary.

- Support leadership in ensuring that the project is delivered to specifications, is on time, and within budget.

- Work closely with management and work groups to create and maintain work plan documents.

- Track the status and due dates of projects.

- Manage relationships with project staff responsible for projects.

- Produce regular weekly and monthly status reports that could include; work plan status, target dates, budget, resource capacity, and other reports as needed.

- Facilitate regular meetings and reviews.

- Adhere to contract requirements and comply with all corporate policies and procedures.

Additional Duties and Responsibilities:

Duties may include, but are not limited to, the following:

SharePoint Online & M365 Governance

- Administer and maintain multiple SharePoint Online sites supporting PMO, program, and project activities

- Enforce SharePoint and M365 governance standards, including site architecture, document libraries, metadata, navigation, and naming conventions

- Configure and manage permissions using role based access controls and M365 security best practices

- Support site lifecycle management, including site creation, restructuring, archival, and decommissioning

Document & Information Management

- Manage the full lifecycle of project documentation, including version control, approvals, retention, and archival

- Configure and maintain content types, metadata, document sets, and views to support governance and audit requirements

- Ensure documentation complies with records management, retention, and regulatory requirements

- Conduct routine reviews and clean up of SharePoint content to ensure accuracy, relevance, and compliance

PMO & Stakeholder Support

- Serve as a primary resource for project SharePoint and document governance standards

- Provide guidance and training to project team members on SharePoint Online usage and best practices

- Support governance meetings, audits, and oversight reviews through accurate and timely documentation management

Process Improvement & Documentation

- Develop and maintain project SharePoint governance documentation, SOPs, and user guidance

- Identify opportunities to improve document management efficiency, standardization, and usability

Minimum Requirements

- Bachelor's degree in related field.

- 7-10 years of relevant professional experience required.

- Equivalent combination of education and experience considered in lieu of degree.

Minimum Qualifications

• Bachelor's degree in business administration, information management, project management, or a related field, or equivalent combination of education and experience

• Minimum of two (2) years of experience supporting SharePoint Online or document management in an enterprise or PMO environment for a large/complex project

• Demonstra...