Administrative Assistant

Classification: Non-exempt

Seeking a highly organized and dependable Marketing Assistant to support day-to-day marketing operations.

This role is ideal for someone who excels at coordination, organization, and follow-through, and enjoys ensuring projects run smoothly behind the scenes.

You Will:


* Coordinate Vendors: Work with print and promotional vendors to place orders, track timelines, and ensure accurate, on-time delivery of materials.


* Manage Inventory: Monitor and manage inventory levels for marketing collateral, including brochures, flyers, and promotional items, with responsibility for tracking, reordering, and organizing onsite storage.


* Support Events: Coordinate logistics for marketing events, including preparation, shipping materials, setup coordination, and post-event follow-up.


* Maintain Intranet Content: Maintain and update company intranet content, ensuring documents and resources are current and relevant for internal stakeholders.


* Support Marketing Requests: Serve as a point of contact for branch requests, fulfilling orders and coordinating delivery of marketing materials.


* Oversee Company Swag: Manage ordering, storage, and distribution of branded merchandise.


* Provide General Administrative Support: Assist the marketing team with day-to-day tasks, documentation, and special projects as needed.

What You Bring:


* 3-5 years of experience in an administrative, coordinator, or support role required.


* Ability to manage a high volume of requests and shifting priorities in a fast-paced environment.


* Strong Organization Skills: Ability to manage multiple tasks, stay detail-oriented, and keep projects moving forward.


* Reliability and Follow-Through: Comfortable owning tasks from start to finish and ensuring tasks are completed accurately and on time.


* Communication Skills: Clear and professional communication when working with vendors, branches, and internal teams.


* Team-Oriented Mindset: Willingness to support others and contribute to overall team success.


* Adaptability: Ability to adjust priorities and learn new tools or processes quickly.


* A High School Diploma, or equivalent, is required.


* Experience supporting a marketing team or working in a marketing environment is a plus, but not required.


* Proficiency in Microsoft Office Suite; experience with tools like Smartsheet or similar systems is preferred.

Work Environment and Requirements:


* Physical Demands/Requirements consist of standing, sitting, walking, stooping, reaching overhead, grasping, seeing, reading, speaking, hearing, and occasional lifting up to 25 lbs.


* Indoor office environment.

This is a full in-office position with no hybrid work option.


* Possible infrequent travel.

Our Benefits:


* 401 K Plan with Company Match


* Medical, Dental, Vision, and FSA/HSA  


* Life Insurance, Disability Insurance


* Vacation, Sick Time, Holidays...