Executive Administrator

ARA is seeking a dynamic and detail-oriented Executive Administrator to support senior leadership team in a fast-paced, professional environment.

As a key member of our administrative team, you will play a critical role in ensuring seamless day-to-day operations, managing complex schedules, coordinating meetings and travel, and handling a wide range of administrative tasks with professionalism and discretion.

This role is ideal for a proactive individual who excels at multitasking, thrives under pressure, and delivers exceptional customer service.

If you’re highly organized, adaptable, and ready to make an impact, we invite you to bring your talents to ARA and contribute to the success of our growing organization.

 


* What you’ll do as an Executive Administrator
+ Prioritize tasks and manage time effectively to meet deadlines
+ Ensure timely reminders for important deadlines and meetings
+ Prepare agendas, attend meetings, and compile minutes when required
+ Identify opportunities for process improvement and implement streamlined workflows
+ Collect, organize, and maintain excel data sets for the government relations team
+ Build and maintain positive relationships with internal stakeholders
+ Act as a liaison between team members, departments, and external partners
+ Manage and coordinate calendars, including scheduling meetings, appointments, and travel arrangements
+ Anticipate scheduling conflicts and proactively resolve them to optimize the executive's time
+ Coordinate logistics for meetings, conferences, and events hosted or attended by the executive team
+ Coordinate domestic and international travel, including flights, accommodations, and itineraries as needed
+ Provide necessary travel documents and information to ensure smooth travel experiences
+ Submit and track expense reports, ensuring accuracy and compliance with company policies
+ Draft, proofread, and edit emails, memos, reports, and other documents as needed
+ Manage document workflows, approvals, and signatures as needed


* Executive Administrator Requirements
+ The successful candidate will place the highest priority on satisfying the needs of and reducing the burdens on the supported executive team
+ Bachelor’s degree with 0-2 years of experience OR 6-8 years of experience in lieu of a degree
+ Proven experience as an executive or administrative assistant or in a similar role
+ Exceptional organizational and multitasking abilities
+ Strong written and verbal communication skills
+ Proficient in Microsoft Office Suite and other relevant software
+ Attention to detail and problem-solving skills
+ Ability to work independently and collaboratively in a fast-paced environment
+ Recommendations and/or references are highly e...