Project Setup Supervisor

This position will supervise and coordinate the activities of the Project Setup Team.

 This team is responsible for the setup and maintenance of projects in Deltek Costpoint, ensuring project hierarchies are established in accordance with contract awards and modifications, as well as ensuring all data is current, accurate, and complete.   The Project Setup Supervisor will work with the Accounts Receivable and Billing Manager to ensure ARA’s processes are operating effectively; projects are set up accurately; contract documents are complete and stored timely in a proper manner, while adhering to company policies and procedures and government contract requirements.  Supervisor reviews project setup activities performed by the Setup team to ensure proper procedures are followed, trains and directs staff on project setup functions in Deltek Costpoint, and ensures compliance with company policies and procedures.

This role demands a proactive, adaptable, and team-oriented individual who can effectively train, supervise, and mentor others while contributing hands-on support.   

What you’ll do as a Project Setup Supervisor


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+ Supervise Project Setup Team with a focus on positive teamwork and superior customer service, overseeing and participating in the following activities:
o Set-up contracts in Deltek Costpoint to include:
# Contract type
# Proper revenue recognition method/formula
# CLIN and charge code schema
# Accurate value and funding per charge code
# Establishment of contract labor categories and rates
# Employee Workforce as required
# Proper use of rate overrides
# Ensures billing instructions and copy of contract are sent to assigned Billing Analyst
o Entry of contract modifications in Deltek Costpoint:
# Value and funding charges
# Period of performance changes
# Setup of newly exercised option years
o Provide backup and assistance as needed for other team members on contract setups
+ Complete annual performance evaluations for team
o Manage personnel records with details applicable to individual goals, training, etc.
+ Provide excellent customer service and hold the team accountable for the same
+ Work with the A/R and Billing Manager to develop, implement and maintain Project Setup documented procedures to ensure adherence to company guidelines
+ Review Projects Setup to ensure contract requirements are captured properly
+ Work with the AR Manager to hire and train staff as needed, help identify appropriate training opportunities, and ensure balanced work assignments
+ Ensure projects are set up within established timeframe
+ Supervise and oversee internal ticket tr...