Specialist, Office Manager

ERM is seeking an experienced, hands-on Office Manager and Project Coordinator in Minneapolis, MN.

The role will be to provide high-quality administrative management for ERM’s 100+ person office and project administrative support in coordination with the Great Lakes West Area and greater Great Lakes Northeast Business Unit.

We are seeking an organized administrative professional with a proven track record in successful office management to apply self-initiative, positive team attitude, and technical quality and creativity to support our Area Manager and Partners and ensure the Minneapolis office operates efficiently.

As a Project Coordinator this individual will support multiple Project Managers and Partners by driving execution of assigned tasks, applying creative approaches to achieving required outcomes, and ensuring quality deliverables.

This is an excellent opportunity for an administrative professional looking to join a global environmental leader in an exciting and growing industry.

RESPONSIBILITIES:

Office Manager


* Oversee and manage administrative operations to ensure the smooth and efficient functioning of the Minneapolis office.

Responsibilities include office organization, coordinating building maintenance and office moves, managing vendor relationships and supply procurement, overseeing office equipment and repairs, and approving supply requisitions.

Keep management informed by reviewing and analyzing reports, summarizing key information, and identifying operational trends.


* Support the Area Manager and Partners with a variety of operational and administrative tasks.


* Coordinate and assist with project-related activities across multiple teams, helping Project Managers and Partners execute tasks, meet deadlines, and deliver high-quality results.


* Apply problem-solving skills and creativity to enhance workflows and support project success.


* Manage office access/security and processes.


* Oversee office incoming/outgoing mail and Federal Express/UPS shipments.


* Manage BST Enterprise (GMS) system for processing office timesheets and backup support for other business unit offices.


* Supervise office activities to achieve maximum expense control and productivity.


* Assist local Partners by providing Rydoo support for expenses and CWT for travel support and provide backup for business unit offices.


* Provide new hire onboarding training and be office point of contact.


* Deliver high-quality document editing and formatting using ERM templates, ensuring proper organization, thorough proofreading, and an additional quality review to identify errors and inconsistencies.


* Support business unit Certificate of Insurance requests.


* Manage the development of and compliance with consistent procedures and policies for office activities, measuring results against standards and making necessary adjustments.


* Oversee local meetings and event coordination.


* Promote ...