Junior Project Associate

Job Summary: 

Lead and manage the planning, construction, furniture installation, voice/data circuit and IT equipment installation for field and corporate office projects.

Need to understand project scope, objectives, and the role of team members to effectively coordinate the team and outcome.

Manage construction, architectural, furniture and facility maintenance vendors.

Coordinates with internal partners for the implementation of office’s security, audio/video, and IT needs.

In-Office Requirement: Required in-office presence at least 4 days per week

Responsibilities

Essential Functions:

• The position impacts the organization by ensuring the readiness, functionality, and aesthetics of the field and corporate offices.

This job is responsible for multiple projects and service request simultaneously as well as serves as a consultative partner to leadership therefore quick, adaptive, and creative thinking is a must.
• Responsible for ensuring multiple projects (corporate and field) and successfully completed on time and on budget.

• Work with and oversee General Contractors, Landlords, Property Managers, Electricians, Architects, Signage Vendors, Facilities/Property Managers, and other associated trades throughout the build-out of multiple assigned projects.
• Review floor plans, construction documents and track construction progress to ensure timely opening of field offices.
• Maintain and update both field project and corporate campus status reports.
• Maintain and update CAFM (computer aided facility management) software to reflect current conditions, occupancy levels, and floor plans.
• Coordinate several new furniture orders, service requests, and installs with furniture vendor.
• Maintain archived project files related to corporate projects
• Lead project meetings and manage project teams.
• Communicate project status with key stakeholders.
• Plan and schedule meetings and give direction with multiple internal departments and external vendors.
• Consult with and assist lease transaction team on FF&E (Furniture, Fixtures, and Equipment), cost analysis and project charters.
• Regularly updates facility schedule and weekly project tracking reports to Manager
• Responsible for capital improvements and budget for assigned corporate building(s)
• Leverages facilities partners to ensure assigned corporate building(s) are properly maintained, which may require after hours work.
• Responsible for tracking of project financial obligations.
• Coordinate orders for furniture service.

Ensures accuracy of quotes prior to Manager or Director sign-off.
• 8-10 trips a year (2-3 days a trip) and/or as needed

Qualifications

Minimum Education and/or Experience:

• College degree or corporate real estate experience preferred
• Previous experience in a service industry preferred
• Corporate Real Estate knowledge preferred
• Experience with projects in multiple functions and industries

Skills/Abilities:

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