Executive Assistant, Enterprise Supply Chain

Executive Assistant, Enterprise Supply Chain

Job Description

Your Job

You’re not the person who will settle for just any role.

Neither are we.

Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference.

Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands.

In this role, you’ll help us deliver better care for billions of people around the world.

It starts with YOU. 

Role Overview & Primary Accountabilities:

Executive Assistants at Kimberly-Clark manage access to the executive(s), maintain and modify the executive(s)’ schedule, and ensures the executive(s) are made aware of issues that need immediate attention.

They provide a broad range of highly skilled and highly confidential administrative support to the executive(s), additional team members, and other visiting executives if needed.

The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization.

Key Responsibilities


* Provides a high level of executive administrative skills and support to executive(s).

handles confidential business matters and works independently on special assignments.

This individual maintains smooth operation of the office administration responsibilities and operates independently in absence of the executive(s).

Alerts, assists and advises the executive(s) of any problems arising during their absence.


* Manages the executive(s)’ calendars, responding to requests for time and rescheduling when necessary.

Makes appointments (internal / external), domestic and international travel visa arrangements, assembles packets of information and prepares materials including itineraries.


* Prepares for department, staff and other meetings and ensure follow through of logistics where required such as creating agendas, preparing any meeting materials and or presentations, scheduling the conference space required, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conferences.


* Drafts non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for executive(s)’ endorsement or signature.

This may require familiarity with commonly used business and technical expressions used by assigned function.


* Manages and submit expense claims, medical insurance claims and follow through of action plans.

This may require familiarity with the internal systems, applications and policies in order to process claims accurately and as per policy.

May require reconciliation of a corporate credit cards for self and Executive(s), working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission.


* Ensures Corporate Compliance Policy, Safe...