Division Coordinator

The Division Coordinator will support one or more of the Orthopedic program areas including but not limited to visitors and students, CV, and physician activity.

Handles situations requiring knowledge of the overall function of responsibility, the overall organization's mission, structure, and culture.

Acts as central point of contact for other departmental associates on departmental activities.

Responds to inquiries and represents the department in dealing with both internal customers as well as external contacts.

May be assigned special projects.

Responsibilities will include but are not limited to:


* Administers onboarding logistics and requirements (through online portal) for visiting trainees from affiliate partners and casual and medical observers (international medical graduates).


* Interfaces with affiliate partners to coordinate preparation and delivery of onboarding requirements.


* Coordinates all aspects of the trainee application process including responding to inquiries, evaluating applications, reviewing, and verifying credentials, generating follow-up correspondence, and maintaining appropriate records.


* Assures house staff is appropriately licensed, insured, HIPAA trained, have appropriate immunization status, and comply with background check and drug screening.


* Serves as gatekeeper for approval for computer access and use of Medical Records.

Submit Epic requests for all house staff and coordinates scheduling of appropriate training on hospital systems.


* Responds to inquiries regarding student rotations, observer rotations, and other training issues and manages extensive correspondence via e-mail, telephone, and written correspondence.


* Maintains system of review of affiliation agreement and PLAs prior to expiration.


* Works in collaboration with the Practice Schedule role to create rotation schedules for all visitors and students to ensure clinic spaces are not overloaded.


* Collaborates with Surgical Practice Coordinators and physicians to ensure CV and physician activity is updated monthly.


* Collaborates with Operations Supervisor to ensure all provider licensure is tracked and renewed in a timely manner.


* Provides back-up to the other Division Coordinators or Surgical Practice Coordinators as needed.

Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee's supervisor.

Associates Degree

Will consider equivalent years' experience and enrollment in degreed program

More than 1 year relevant experience required