Administrative Assistant Senior Representative - Accredo - Hybrid

POSITION SUMMARY

The Administrative Assistant Senior Representative will provide direct administrative and project management support to multiple members of leadership.

Broad responsibilities include creating and preparing agendas, presentations, documents, spreadsheets, logs/databases, schedules, tracking action items, managing calendars, making travel arrangements, planning and executing meetings and managing expense reports.

The ideal candidate will be comfortable with developing options, proposing alternate solutions and willingness to provide advice and recommendations to leadership.

This position is in-office aligned and will require the flexibility to perform onsite 3 days per week at a designated Accredo facility.

Primary Functions


* Planning and scheduling meetings, teleconferences, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and logistics are handled seamlessly


* Evaluate and submit payroll and overtime applicable.


* Maintain calendar(s) in a timely and logical manner; proactively manage coordination of work to avoid conflicts


* Keep manager(s) apprised on the status major projects, after meeting action item reports, assignments,


* and general operations


* Creates basic spreadsheets and org chart updates, basic PowerPoint presentations for visual representations for internal distribution


* Support with organizational accountabilities, including headcount reports, org charts, interdepartmental communications, etc.


* Act as an important part of the leadership team through project support and initiating communications


* Facilitate planning for and execution of off-site meetings, including communications, space selection, logistics, travel, hospitality and technology


* Leverage technology and best practices to facilitate the effectiveness of the leadership team


* Coordinate business travel in accordance with travel preferences and corporate travel/expense guidelines using Cigna's booking tool.

Requires 100% accuracy of travel itineraries and reservations.


* Accurate submission of expense reports for all travel & expenses in a timely manner


* May attend meetings and take notes as requested

Key Qualifications


* High school diploma or GED required.

Bachelor's degree preferred


* 5+ years Administrative Assistant and/or Executive Assistant experience directly supporting and working with senior leaders


* Advanced-level expertise with the full MS Office Suite demonstrated ability to produce executive level documents in PowerPoint, Excel and Word


* Project management skills a plus


* Ability to not just handle "today", but critical intuitive ability to anticipate future needs and act proactively


* Ability to exercise good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity


* Must be comfortable operating in a fast-paced environment


* Excellent comm...