Purchasing Assistant

Planned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for a Purchasing Assistant in Anaheim, CA.

The purpose of Purchasing Assistant position is to provide a wide variety of clerical support to the Purchasing and Finance Department.

The Purchasing Assistant coordinates the requisition, pricing, purchase, accounting and distribution of supplies and other items.

Maintains a variety of records concerning purchases, invoices, packing slips and provides internal and external customer support.

In addition, this role will assist with variety of purchasing projects/tasks, expedite vendor shipments, and facilitate returns.

At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family.

We are proud to offer a range of plans that help protect you in the case of illness or injury including:


* A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability. 


* Benefits coverage starts after one full month of employment!


* Generous vacation, sick, and holiday benefits!


* Generous 401(k) matching contributions and more!


* To view our detailed benefits guide, please visit our career site at www.pposbccareers.org

Responsibilities

Essential Functions: Essential functions encompass the required tasks, duties and responsibilities performed as part of the job and the reason the job exists.


* Creates purchase orders for purchases in Inventory Management System, ENVi.


* Reviews requisitions and purchase orders for the purpose of ensuring completeness and accuracy prior to processing.


* Assist with organizing inventory stock in purchasing storage room and setting up medication room at health centers by organizing the medication and medical supply inventory bin system.


* Collect order status info and receive orders in ENVi as needed.


* Voucher invoices for payment in ENVi as needed.


* Maintains accurate records of all purchases.


* Consolidates and files all packing slips from all health centers and internal departments.


* Works with accounting department to check for discrepancies with invoices.


* Processes, packs and ships supplies to sites through couriers.


* Prepares and maintains a variety of files and filing systems; prepares, maintains, and updates various records; verifies information as requested.


* Keep all files current and organized.


* File files numerically, alphabetically, by subject matter and other specified system accurately to standard.


* Maintenance of the Finance department archive files.


* Generate labels to mark boxes for purging for compliance purposes.


* Maintains a variety of manual and electronic documents, files and records for the purpose of providing up-to-date reference and audit trails for compliance.


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