Accounts Receivable & Payable Technician

The Accounts Receivable & Payable Technician is responsible for execution of the collection process in a timely and professional manner, coding and processing Accounts Payable (AP) invoices, auditing of daily retail sales, supporting both accounts payable and accounts receivable with mail distribution if needed and e-mail inbox monitoring, adherence to internal controls and other routine duties in accordance with established procedures and practices.

RESPONSIBILITY LEVEL:

Responsibilities include accounts receivable (AR) execution of the collection process in a timely and professional manner, coding and processing Accounts Payable (AP) invoices, auditing of daily retail sales, supporting both accounts payable and accounts receivable with mail distribution if needed and e-mail inbox monitoring, adherence to internal controls and other routine duties in accordance with established procedures and practices.

Understand and abides by policies, procedures, and programs.

Typically works on projects and tasks that span 1 day - 3 months.

PRINCIPLE DUTIES:

1.

Audit retail sales transactions daily.

2.

Perform collection process in accordance with established procedures in a timely and professional manner.

Communication in person, via telephone or email with internal or external customers and co-workers will be required.

Communicate all resolution issues to the supervisor and document daily collection activity.

3.

Accurately code and process accounts payable invoices in financial system in an accurate and timely manner.

Make copies of invoices and send to others as requested.

Promptly advise co-workers and the supervisor of any issues preventing accurate processing.

4.

Verify approval and coding on all requests for payment which may include invoices, spreadsheets, check requests, and employee reimbursements.

Open, review, and distribute all mail for AP and AR if needed, as well as review and action incoming AP & AR emails.

5.

Assist the AP Supervisor in P-card inquiries as requested.

Support Administrator role for company credit card systems website to review and/or audit cardholder transactional detail.

Work with co-workers, supervisor and others to improve efficiency of process as well as maintain and/or strengthen internal controls.

Perform internal control processes as necessary for proper safeguarding of assets.

Monitor and resolve accounts payable issues and/or alert the Accounting Manager to any month end accruals.

Resolve internal accounts payable process issues.

6.

Provide backup for co-workers as needed.

Provide support to internal and external customers to ensure customer expectations are met and internal controls are maintained.

7.

Project and Change Management: Effectively plans and manages own work to reliably complete routine job responsibilities and special assignments.

Follows through on learning, skill building, and practice necessary to adapt to change.

8.

Problem Solving: General supervision, with work regularly reviewed by ...