Program Coordinator-Administration pediatrics

The Program Coordinator is responsible for providing direct administrative and management support to the academic, research, and quality programs for the Department of Pediatrics.

In addition, this role serves as coordinator for the Ethics Committee.

Ensures the schedule of appointments and meetings for the program leaders and ensures meetings and committees are organized (Agendas & Minutes) and kept up to date and reflect the priorities as required.

Serves as the administrative lead for all programmatic initiatives as directed by Vice Chairs.

Composes and prepares correspondence, letters, and complex documents including graphics, charts and special project reports on behalf of the program leader (s) and/or Vice Chair; facilitates paperwork of a confidential and/or sensitive nature.

Implements and improves operational practices and procedures within the assigned programs.

Serves as a key resource person to support team members and others related to effort reporting requirements.

Routinely multi-tasks, solves complex problems and is open to constant challenge and change.

Position requires knowledge of the research environment as a whole, policies and standard practices.

Initiates and maintains positive working relationships with internal and external stakeholders.

Ability to work independently and prioritize is essential.

Advanced knowledge of Microsoft Word and Excel programs and ability to learn other needed software programs is required.

Ability to achieve results in the absence of explicit guidance and/or instruction is expected.

Essential Functions:

Provide administrative management support for assigned program leaders, including coordination of activities across all relevant Nemours sites and prepare quarterly and annual reports as required by grant funding agencies, Nemours, or other regulatory requirements.

Serve as the primary resource for the departmental academic conference-scheduling speakers, ensuring that appropriate parties are included and now of any pre-meeting work required, coordinate presentations in advance of the meeting and provide any necessary post-conference follow-up

Coordinate the annual academic funding process and gather data to track spending and provide project updates throughout the year

Create and maintain databases to track and report academic activity for Department of Pediatrics Faculty

Serve as a liaison on designated committees and teams.

Develop administrative/operational systems to streamline project development and administration and work to ensure the growth of the programs.

Maintains records for budget and other activities such as purchase orders and accounts payable requests, travel records, confidential reports relative to the Chair's endowment funds.

Prepares expense reports for travel and meetings.

Maintain current biosketches, CVs, and other support documents.

Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee's super...