Executive Assistant

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Job Summary:

The Executive Assistant provides comprehensive administrative support to senior executives, ensuring efficient operation of the executive office.

This role involves managing schedules, handling communications, and performing various administrative tasks to facilitate the executive's ability to lead the Global Technology & Innovation organization.

Provides analytical and specialized administrative support to relieve executive and senior leaders of complex details and advanced administrative duties.

Executes special or continuous research and data analysis tasks.

Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations.

Coordinates activities between departments and outside parties.

Contacts employees at all organizational levels to gather information and prepare reports.

Work is generally of a critical or confidential nature.

Job Responsibilities:


* Calendar Management: Coordinate and manage the executive's schedule, including meetings, appointments, and travel arrangements.


* Communication: Serve as the primary point of contact between the executive and internal/external stakeholders.

Draft, review, and send communications on behalf of the executive.


* Document Preparation: Prepare reports, presentations, and other documents as needed.

Maintain and organize important files and records.


* Meeting Coordination: Plan and organize meetings, including preparing agendas, arranging use of conference rooms and/or outside facilities and related requirements, handling food and beverage arrangements, and following up on action items.


* Travel Arrangements: Organize travel logistics, including booking flights, accommodations, and transportation both domestic and international.


* Expense Management: Prepare, submit, and track expense reports, ensuring accuracy and compliance with company policies.


* Project Management: Assist with special projects and initiatives, ensuring timely completion and alignment with executive priorities.

May include analytical special projects, especially involving budgets and preparations for board and senior management meetings.


* Serves as a contact to people inside and outside the company; interprets and communicates executives' intent to other managers.


* Collaborates with various staff and departments in preparing special projects.


* Perform other duties as assigned


* Understands and adheres to all Corporate Policies to include but not limited to ACI Code of Ethics and Global information Security.

Knowledge, Skills and Experience required for the job:


* Education: Associate's degree in busines...