Executive Administrative Assistant

POSITION PURPOSE

At BAC, our vision is to Reinvent Cooling to Sustain the World.

As we endeavor to achieve this vision, we’re currently seeking an Executive Assistant to be a supportive talent whose mission is to help empower our senior leadership.

The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details.

This person should have experience working in an office environment, performing administrative duties, and providing support to executives.

Given the dynamic nature of the executive landscape, we rely on Executive Assistants to be flexible and consistent while maintaining the confidentiality of high-level data and operations.

The Executive Assistant will be responsible for providing high-level administrative support by preparing reports and presentations, supporting internal communications, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

The role may also train and supervise additional clerical and administrative staff.

 PRINCIPAL ACCOUNTABILITIES


* Support the President via proactive calendar management, meeting planning, expense report submission, and travel logistics.


* Prepare presentations including PowerPoint presentations or speeches as required strategic plans, operating plans, other board presentations.


* Prepare/organize All Employee Meetings including hosting Teams live event and monitoring questions, coordinating with other presenters, etc.


* Serve as the primary point of contact to Amsted corporate, primarily the EA of the CEO of the company


* Manage/Execute Executive level Communication Plan (postings LinkedIn, Sharepoint, other)


* Manage and maintain GLT international travel logistics.


* Lead/coordinate record retention for executives, including maintenance of permanent historical documentation.


* Support the President at one or more industry events (typically IIAR) including fundraising activities


* Prepare responses to correspondence containing routine inquiries.


* Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports for President.


* Complete forms on behalf of President in accordance with company procedures.


* Coordinate/notarize any board filings, board statements, or documents to signed by President or CFO


* Prepare agendas and arrange logistics, such as coordinating catering for luncheons, for Global Leadership Team, Amsted visits, and other meetings.


* File and retrieve corporate documents, records, and reports.


* Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution to the GLT, as appropriate.


* Manage executive physical program, including coordination with external partners, as required...