Accounts Payable Coordinator

Make Lives Better, Build Your Future: Join Heritage Communities as our Accounts Payable Coordinator! At Heritage Communities, you're more than your title -- you're a vital part of a team that truly values every contribution.

Whether you are an experienced accounts payable professional or looking to take the next step in your accounting career, we offer a workplace where you're supported, appreciated, and empowered to thrive as you improve the lives of others in our senior living communities.

What You'll Do: As our Accounts Payable Coordinator, you will keep our payables accurate, timely, and well-documented, providing the financial and administrative support our communities and vendors count on by: Processing Invoices & Payments with Accuracy: Processing, reviewing, and recording invoices accurately and on time.

Facilitating vendor payments by check, ACH, or credit card.

Performing quality reviews of invoice processing and payment activity to ensure accuracy and compliance with company standards.

Reconciling Accounts & Resolving Discrepancies: Reconciling accounts payable ledgers to ensure all invoices and payments are properly recorded.

Identifying, verifying, and resolving billing and invoice discrepancies efficiently and professionally.

Collaborating with accounting team members on payables and monthly accruals, and assisting the Accounts Payable Supervisor with month-end close activities.

Supporting Communities & Vendors: Serving as the primary point of contact for community accounts payable inquiries, issues, discrepancies, and vendor escalations.

Contacting vendors by phone or email about billing changes, updates, and payment discrepancies.

Maintaining Records & Reporting: Maintaining organized vendor files, payment records, and supporting documentation in accordance with company policy.

Preparing and reviewing accounts payable reports, including aging reports, exception reports, and ad-hoc analysis.