Administrative Assistant Weekends Only

Administrative Assistant - Weekends Only

Hanford Post Acute
Pay Range: $17.50-$18.00 per hour
Part-Time | Weekend Schedule
Join Our Team

Hanford Post Acute is seeking a friendly, dependable, and organized Weekend Administrative Assistant to support our facility's administrative operations and provide a welcoming experience for residents, families, visitors, and employees.

The ideal candidate has excellent customer-service and communication skills, pays close attention to detail, and is comfortable managing multiple administrative responsibilities in a busy skilled nursing environment.

Weekend availability is required.
Essential Duties and Responsibilities


* Provide general administrative and clerical support during weekend hours.


* Greet residents, families, visitors, vendors, and applicants with a friendly and professional demeanor.


* Answer and route telephone calls, take accurate messages, and respond to general inquiries.


* Check visitors in and direct them to the appropriate department or location.


* Maintain visitor sign-in records and follow facility screening and security procedures.


* Notify employees of visitor arrivals and scheduled appointments.


* Maintain a clean, organized, and welcoming reception and administrative area.


* Receive, sort, and distribute incoming mail, packages, and deliveries.


* Prepare correspondence, copies, reports, forms, and other documents as requested.


* Assist with filing, scanning, faxing, data entry, and record organization.


* Maintain meeting-room schedules and assist with appointment coordination.


* Support nursing, admissions, social services, activities, and other departments with approved administrative tasks.


* Communicate important information to the Administrator or appropriate department leader.


* Maintain accurate records and protect confidential resident, employee, and facility information.


* Report safety concerns, unusual incidents, or urgent resident and visitor needs to the appropriate supervisor.


* Follow all facility policies, procedures, and emergency protocols.


* Perform additional duties as assigned.

Supervisory Responsibilities

This position has no supervisory responsibilities.
Qualifications


* High school diploma or GED required.


* Previous administrative, receptionist, clerical, or customer-service experience preferred.


* Healthcare, skilled nursing, or long-term care experience is a plus.


* Basic proficiency with Microsoft Office, including Word, Outlook, and Excel.


* Experience with multiline telephone systems and standard office equipment preferred.


* Strong written and verbal communication skills.


* Excellent customer-service and interpersonal skills.


* Strong organization, accuracy, and attention to detail.


* Ability to work independently and exercise sound judgment.


* Ability to prioritize multiple responsibilities in a busy environment....