UKG Payroll Administrator

Description

The UKG Ready Payroll Administrator serves as The Arc of Central Alabama's subject-matter expert for payroll processing within the UKG Ready platform, owning end-to-end payroll operations for employees across all programs and locations.

This is a senior, certification-required payroll role: the Administrator configures and maintains UKG Ready payroll, timekeeping (TLM), and pay-rule settings; processes accurate and timely multi-cycle payroll; and troubleshoots complex payroll, tax, and system issues.

Working closely with People Operations and Finance, the Administrator ensures compliant, confidential payroll records and leverages UKG Ready functionality to support a stable, well-compensated workforce serving people with intellectual and developmental disabilities.

Essential Duties and Responsibilities
• Process bi-weekly and/or semi-monthly payroll for all employee populations within UKG Ready, ensuring accuracy and timeliness.
• Configure and maintain UKG Ready payroll, timekeeping (TLM), pay rules, earnings/deduction codes, and accrual settings.
• Review and validate timekeeping data, including hours worked, overtime, shift differentials, and leave balances.
• Calculate and process wage deductions, garnishments, and benefits contributions within UKG Ready.
• Troubleshoot and resolve complex payroll, tax, and UKG Ready system issues, escalating platform defects to UKG support as needed.
• Build and maintain payroll reports, dashboards, and audit queries within UKG Ready.
• Maintain accurate payroll records in compliance with federal, state, and organizational requirements.
• Respond to employee inquiries regarding pay, deductions, and payroll discrepancies.
• Coordinate with People Operations on new hires, terminations, and status changes affecting payroll.
• Manage quarterly and annual payroll tax filings and year-end W-2 processing within UKG Ready.
• Reconcile payroll reports with the general ledger in coordination with the Finance department.
• Support system upgrades, testing, and new-feature rollouts within the UKG Ready platform.
• Maintain confidentiality of employee compensation and personal information.
• Support internal and external audits and regulatory reporting related to payroll.

Preferred IDD-Focused Responsibilities
• Ensure the direct-care and clinical workforce serving people with IDD is paid accurately and on time, supporting staff stability and continuity of care.
• Uphold ethical, compliant payroll practices reflecting responsible stewardship of organizational and Medicaid waiver funds.
• Handle employee data with discretion and respect for privacy.
• Support People Operations and program leadership in maintaining a stable workforce dedicated to person-centered service delivery.
• Respond promptly and respectfully to payroll concerns raised by direct-care staff supporting people served.

Requirements

Minimum Qualifications
• High school diploma or GED; associate or...