Branch Administrator - San Marcos

Answer and route calls; greet employees, applicants, customers, and vendors; receive and distribute mail, messages, and deliveries.

Maintain orderly electronic and paper files for branch, employee, customer, vendor, contract, permit, and compliance records.

Prepare correspondence, forms, reports, meeting materials, agendas, notes, and follow-up reminders for branch leadership.

Coordinate office calendars, meetings, training, safety meetings, employee events, and branch communications.

Order approved office, cleaning, breakroom, uniform, and safety supplies; maintain inventory and purchasing records.

Coordinate office maintenance, equipment, telecommunications, IT service requests, shredding, recycling, and approved vendors.

Provide administrative support to the Branch Manager, Account Managers, Production Managers, and field operations staff.

Collect and organize time-entry, payroll, mileage, vehicle inspection, and job-related documentation for review by the appropriate manager or department.

Maintain administrative records for fleet cards, fuel cards, vehicle registrations, inspections, uniforms, assets, licenses, permits, certificates of insurance, and bonds as assigned.

Support recruiting and onboarding by scheduling interviews, organizing applications and new-hire paperwork, coordinating orientations, and maintaining confidential personnel records.

Assist employees with routine administrative questions and route HR, payroll, benefits, safety, and employee-relations matters to the appropriate contact.

Receive and route invoices, purchase receipts, credit-card receipts, customer documents, contracts, and vendor paperwork to the appropriate approver or finance team.

Support customer and vendor communication by documenting requests and directing service, billing, contract, or collection issues to the responsible manager or department.

Use Aspire and other company systems accurately, as trained and authorized.