Accounts Receivable & Billing Specialist

About the Role We are seeking an Accounts Receivable & Billing Specialist to support accurate customer invoicing, maintain accounts receivable records, assist with collections, and reconcile customer balances.

In this full-time Finance / Accounting role, you will review sales orders, contracts, pricing, and supporting documentation; resolve billing and payment discrepancies; and collaborate across departments to support accurate balances and healthy cash flow.

What You'll Do Billing and Invoicing · Create and issue accurate customer invoices in a timely manner.

· Verify sales orders, contracts, pricing, billing terms, and supporting documentation before invoice release.

· Manage recurring billing schedules and maintain organized billing records.

· Prepare Time & Material billings, AIA billings, and invoices using customer-required forms.

· Identify and resolve incomplete documentation, pricing discrepancies, and other billing issues.

Accounts Receivable and Collections · Research unapplied or misapplied payments and maintain accurate payment records.

· Reconcile accounts receivable records and customer balances, investigating and resolving discrepancies.

· Monitor aging reports and overdue accounts; follow up consistently on past-due invoices.

· Arrange payment plans when appropriate and document collection activity and customer commitments.

· Investigate billing disputes and work toward timely, constructive resolution while maintaining positive customer relationships.

Reporting and Analysis · Prepare and review accounts receivable reports, including aging balances and collection activity.

· Monitor collection rates, recurring issues, and significant account changes.

· Provide management with accurate, timely information regarding cash flow, outstanding balances, and receivables trends.

Cross-Functional Support and Compliance · Partner with sales, finance, and customer service teams to resolve account and billing discrepancies.

· Maintain complete and accurate records in accordance with established procedures and applicable accounting standards.

· Support month-end and year-end close activities related to billing and accounts receivable.

· Communicate clearly and professionally with customers and internal stakeholders.

What You'll Bring · High school diploma or equivalent required; associate degree in accounting, finance, business, or a related field preferred.

· Previous experience in billing, accounts receivable, collections, or a related accounting function preferred.

· Working knowledge of invoicing, payment application, account reconciliation, and aging reports.

· Experience with Time & Material and AIA billing is preferred.

· Proficiency with Microsoft Excel and accounting or enterprise resource planning systems.

Skills for Success · Strong attention to detail, accuracy, and follow-through.

· Effective organization and time-management skills with the ability to manage recurring deadlines.

· Professional written a...