Executive Assistant & Operations Coordinator Surgery

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Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com .

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We provide an inclusive work environment where each person is considered as an individual.

At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:
Business Support

Job Sub Function:
Administration & Secretarial

Job Category:
Business Enablement/Support

All Job Posting Locations:
Wien, Austria

Job Description:

Location: Vienna, Austria
Business Unit: Surgery, Johnson & Johnson MedTech Austria

Role Overview

As Executive Assistant & Operations Coordinator Surgery Austria, you will play a key role in supporting the day-to-day operations and coordination of the Surgery business in Austria.

You will provide organizational and administrative support to the General Manager and Surgery Leadership Team while coordinating governance processes, meetings, events, congress participation and selected commercial excellence activities.

You will help create structure, transparency and follow-through across the organization, ensuring smooth execution of key priorities and operational processes.

Working closely with Sales, Marketing, Professional Education, Tender & Contracting, Finance, HR, Compliance and external partners, you will act as a central coordinator across multiple workstreams and contribute to operational excellence throughout the organization.

This role is ideal for someone who enjoys organization, stakeholder coordination, project management and driving execution in a dynamic and fast-paced MedTech environment.

Key Responsibilities

Executive Support & Business Coordination

• Provide administrative and organizational support to the General Manager and Surgery Leadership Team.

• Manage calendars, travel arrangements, meeting logistics and related administrative processes.

• Coordinate preparation of presentations, reports, leadership updates and business review materials.

• Support communication and follow-up of key decisions, actions and priorities across the organization.

• Ensure effective coordination of recurring business processes and leadership activities.

Events, Congresses & Customer Engagement Operations

• Coordinate the operational delivery of customer events, educational programs, workshops, internal meetings and congress participation activities.

• Support planning and execution of advisory boards, customer meetings and commercia...