Executive Administrative Assistant

Key Responsibilities

Administrative & Departmental Support



* Provide day-to-day administrative support to Finance, Legal, and Human Resources leadership.


* Manage calendars, coordinate meetings, schedule appointments, and prepare meeting materials.


* Create, format, proofread, and maintain reports, presentations, correspondence, and other business documents.


* Coordinate travel arrangements and process expense reports as needed.


* Maintain organized electronic and physical filing systems, records, and departmental documentation.


* Assist with special projects, internal communications, and administrative initiatives.


* Serve as a key point of contact for departmental requests and follow-up activities.


* Take meeting notes, prepare summaries, and track action items for leadership meetings and other critical business discussions.

Finance Support



* Assist with processing invoices, expense reports, purchase orders, and related financial documentation.


* Support the organization and maintenance of financial records and reports.


* Coordinate finance-related meetings, prepare supporting materials, and track follow-up actions.


* Provide administrative assistance to accounts payable, accounts receivable, and other finance functions as needed.

Legal Support



* Prepare, format, organize, and maintain contracts, policies, legal documents, and correspondence.


* Manage contract files, legal records, and document tracking systems.


* Coordinate document approvals, signatures, and distribution.


* Schedule meetings and coordinate communications with internal stakeholders and external legal partners.


* Support administrative activities related to contract management, compliance initiatives, and legal processes.


* Handle sensitive legal information with the highest level of confidentiality and professionalism.

Human Resources Support



* Assist with preparing and distributing HR communications, policies, and employee materials.


* Support HR reporting, data entry, recordkeeping, and routine departmental tracking activities.


* Handle confidential employee information with discretion and professionalism.


* Provide administrative support for various HR initiatives and programs.

Qualifications



* 3+ years of administrative, executive assistant, or office support experience preferred.


* Experience supporting Finance, Legal, Human Resources, or other professional business functions is highly desirable.


* Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.


* Exceptional organizational and time-management skills.


* Strong attention to detail and accuracy.


* Excellent written and verbal communication skills.


* Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.


* Proven ability to maintain confidentiality and exercise sound judgment.


* Stron...