Business License & Compliance Coordinator (Part-Time)

Responsibilities

Altec is seeking a dependable, detail-oriented individual to manage business licensing and corporate compliance activities throughout the United States.

This is a part-time position (24 hours/week) is responsible for obtaining and maintaining business licenses, sales tax registrations, and Secretary of State filings for multiple jurisdictions.

The ideal candidate is highly organized, comfortable working independently, and able to research and follow government filing instructions.

Prior licensing experience is helpful but not required.

Training will be provided for the right candidate with strong computer skills and a willingness to learn.

Essential Responsibilities


* Research and obtain business licenses, sales tax permits, and other registrations required by state and local jurisdictions.


* Prepare and submit Secretary of State (SOS) registrations, annual reports, and other corporate filings.


* Track renewal due dates and maintain all licenses and registrations in good standing.


* Maintain a compliance calendar and proactively monitor filing deadlines.


* Review jurisdiction-specific requirements and determine the documentation needed to obtain or renew licenses.


* Communicate with state, county, municipal, and regulatory agencies regarding licensing requirements.


* Work with internal departments to gather information needed to complete applications and filings.


* Prepare supporting schedules, spreadsheets, and documentation required for filings.


* Organize and maintain electronic records according to Altec's file structure and document retention procedures.


* Monitor notices received from government agencies and take appropriate action.


* Identify when new licenses or registrations are required due to business changes, new locations, or regulatory requirements.


* Maintain accurate records and provide periodic status reports on upcoming renewals and compliance activities.

Required Qualifications


* High school diploma or equivalent.


* Strong computer skills, including proficiency in Microsoft Excel, Word, Outlook, and internet-based applications.


* Ability to learn and navigate a variety of government websites and online filing systems.


* Strong organizational and time-management skills.


* Excellent attention to detail.


* Ability to work independently and manage multiple deadlines.


* Strong written and verbal communication skills.


* Ability to read, understand, and follow detailed instructions from government agencies.

Preferred Qualifications


* Experience in business licensing, tax, accounting, legal, administrative, or compliance-related work.


* Experience with Secretary of State filings and business registrations.


* Experience maintaining records and compliance calendars.

Personal Characteristics


* Self-starter who can work with minimal supervision.


* Curious and willing to research unfamiliar r...