Billing Analyst

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Secretariat is your source for independent expert advisory services.

Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting.

Secretariat's experts maintain integrity, quality, and objectivity when solving complex disputes, delivering detailed analyses, and articulating meaningful results in a clear and concise manner.

We are looking for a Billing Analyst to join our rapidly growing global firm in Chicago, IL or Houston, TX.

This person will be responsible for coordinating all client invoicing activity in a timely and accurate manner, globally.

RESPONSIBILITIES


* Prepare, compile and distribute monthly bills to clients for services provided, in a multi-entity, multi-currency, global environment


* Review contracts and engagement letters to verify client guidelines, billing rates, fee arrangements and other details


* Track all invoice activity in relevant systems.

Maintain accurate records and management reports


* Communicate clearly and succinctly with clients, vendors, and business leaders including Managing Directors, CFO and accounting team


* Review accounts and balances, identifying any potential inconsistencies


* Accurately input incoming payments and revise open invoices as required by the business


* Assist with A/R reporting and collections as needed


* Issue credit memos as needed


* Account for discounts, split billing and other unique billing situations


* Set up new clients and engagements in accounting system


* Provide timely solutions and answers as issues or questions arise


* Assist other members of the Finance & Accounting team in preparation for close, audits, board meetings, and other events

QUALIFICATIONS


* 2-3+ years of professional work experience in cash application and collections


* Undergraduate or Associates degree in Accounting or Finance preferred


* Strong knowledge of accounts receivable function and standards


* Attention to detail and ability to perform data entry with a high degree of accuracy


* Strong Microsoft Office skills (e.g., Word and Excel)


* Experience working with enterprise financial applications - Workday preferred


* Strong communication skills / customer service mindset


* Comfortable working within deadlines and timelines


* Willingness to adapt and adopt new processes and functions


* Outstanding written and oral communication skills, ability to express complex situations clearly and succinctly


* Prior experience in a similar role within a professional services business is required, preferably within a law firm


* Familiarity with Time & Expense contracts, percentage billing, and billing...