Administrative Assistant

Your Job

DEPCOM Power, a Koch Engineered Solutions (KES) company, is seeking an Office Manager to join our team on-site in Bedminster, New Jersey.

In this role, you will support business leaders across our New Jersey office and satellite locations while helping to ensure efficient day-to-day office operations.

You will balance office management, project coordination, and administrative support responsibilities in a fast-paced environment, managing a variety of priorities and stakeholders.

This role is not eligible for Visa sponsorship.

Our Team

At Koch Industries, our Principle Based Management philosophy is at the center of how we do business, and as an employee, you will begin your journey of understanding and applying the way we do business in your everyday work.

What You Will Do



* Serve as the primary point of contact for visitors, clients, vendors, and office communications.


* Manage incoming and outgoing mail, packages, and shipments.


* Maintain office supplies, equipment, kitchen inventories, and other administrative resources.


* Coordinate conference room scheduling, meeting logistics, and workspace readiness.


* Support employee and intern onboarding, including workspace setup and coordination with hiring teams.


* Liaise with IT to support office technology, equipment repairs, and printer functionality.


* Plan and coordinate employee engagement, recognition, wellness, and office events.


* Coordinate office maintenance, facility services, and vendor relationships.


* Review and approve invoices and support budget and expense tracking for office operations.


* Maintain labor law postings, licenses, permits, and other required office documentation.


* Provide project and administrative support, including scheduling, tracking milestones, coordinating communications, and maintaining documentation.


* Support calendar management and meeting coordination for office staff and leadership.


* Maintain confidential employee and business records.


* Identify and implement opportunities to improve office operations and administrative processes.


* Support leadership with special projects and executive administrative assistance.


* Maintain office branding and marketing standards, as needed.

Who You Are (Basic Qualifications)


* Previous administrative, office coordination, or customer-facing support experience


* Proficient in Microsoft Office applications, including Excel, PowerPoint, Word, Outlook, and Teams.


* Experience supporting calendars, scheduling, or administrative coordination for multiple stakeholders.


* Demonstrated ability to handle confidential and sensitive information with professionalism and discretion


* Experience managing multiple projects, tasks, and competing priorities simultaneously while meeting established deadlines.

What Will Put You Ahead



* Familiar with project-based applications for document repositories


* ...