Associate Project Coordinator

Neptune Technology Group Inc.

is a technology company serving water utilities across North America.

Since 1892, we have continually focused on the evolving needs of water utilities — revenue optimization, operational efficiencies, and improved customer service.

With our portfolio of smart water meters, data collection systems and software, we make data actionable for our customers — so they can remain focused on the business of water.

For additional information, please visit the company website at www.neptunetg.com.

 

Project Coordinator

Position Summary


* Support the Project/Program Manager in planning, scheduling, and tracking tasks and deliverables across one or more concurrent projects.


* Maintain accurate and up-to-date project documentation, including project plans, status reports, meeting minutes, and action item logs.


* Coordinate and schedule project meetings with stakeholders, ensuring agendas, materials, and follow-up notes are distributed in a timely manner.


* Track project risks, issues, and action items, following up with owners to help ensure timely resolution.


* Maintain project management tools (e.g., Jira, SharePoint, Smartsheet) to keep task status, timelines, and dependencies current.


* Prepare status reports, dashboards, and presentation materials summarizing project progress for leadership and stakeholders.


* Support onboarding of new team members and vendors to project processes, tools, and PMO standards.


* Facilitate communication and information flow between technical and non-technical teams involved in a project.


* Help enforce PMO governance, templates, and standard processes across assigned projects.


* Perform other administrative and coordination duties as assigned by the Project/Program Manager or PMO leadership.

 

Skills:


* Organizational skills — Tracking multiple tasks, deadlines, and deliverables across projects without letting details slip.

This includes maintaining schedules, action item lists, and document repositories in a way others can follow.


* Communication skills — Clearly conveying updates, status reports, and requests to project managers, team members, and stakeholders, both in writing (emails, meeting notes) and verbally (status meetings, check-ins).


* Basic project management tool proficiency — Comfort with tools like Jira, MS Project, Smartsheet, or Asana for tracking tasks, timelines, and dependencies, since coordinators are often the ones keeping these systems updated day to day.


* Attention to detail — Catching inconsistencies in schedules, budgets, or documentation before they become bigger problems; accuracy matters a lot at this level since coordinators often handle the granular tracking that PMs rely on.


* Problem-solving and adaptability — Handling shifting priorities, scheduling conflicts, or last-minute changes calmly, and knowing when to escalate an issue versus resolving it directly.

 

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