Executive Assistant

Main duties and responsibilities include the following (additional duties may be assigned).

Responsible for the operational management of the office of the Parish Administrator and Assistant Administrator including the preparation and distribution of reports, minutes, resolutions, ordinances, and other documents and correspondence.

Maintains calendar and schedules appointments for Administrator and Assistant Administrator.

Handles travel arrangements.

Reconciles invoices, travel expense and statements.

Receives telephone calls, personal callers and incoming mail; answers or responds within established areas of responsibility.

Orchestrates projects, activities, and community functions.

Accompanies Parish Administrator to various meetings, attends meetings on behalf of the Parish Administrator; assists with and conducts visual presentations.

Works in direct concert with Department Heads, Office of the Parish Attorney, Office of the Commission Clerk, and department personnel.

Supervise front desk personnel.

Provides administrative support to departments.