Accounts Payable Manager, Housing Gateway Project

Position Overview The Accounts Payable Manager, Housing Gateway Project is responsible for overseeing all payment administration, vendor management, financial documentation, and accounts payable functions associated with the Housing Gateway Project.

This position serves as the primary financial operations liaison between Finance and Accounting Services and Housing Gateway program staff, ensuring that rent payments, vendor payments, client-related expenditures, and project financial records are processed accurately, timely, and in compliance with organizational policies and funding requirements.

The Accounts Payable Manager will maintain comprehensive payment documentation, manage project-specific financial tools including corporate credit cards and prepaid debit card programs, prepare billing support documentation for monthly invoicing, and collaborate closely with the Director of Accounting Services, Director of the Housing Gateway Project, and case workers.

This highly responsible position requires exceptional attention to detail, strong analytical skills, sound judgment, and the ability to manage multiple competing priorities while maintaining strict confidentiality.

Key Responsibilities Accounts Payable and Payment Administration Manage all accounts payable activities related to the Housing Gateway Project.Review, verify, and process vendor invoices and payment requests accurately and timely.Ensure all payments have appropriate supporting documentation and required approvals prior to processing.Process payments through approved methods including checks, ACH transactions, electronic payments, corporate credit card transactions, and approved prepaid debit card programs.Ensure rent payments for program participants are processed accurately and on time to maintain housing stability and positive landlord relationships.Research and resolve payment discrepancies, vendor inquiries, and transaction issues.Process account coding corrections and reclassifications as needed to ensure accurate financial reporting.Maintain detailed payment records and supporting documentation in accordance with organizational policies and audit requirements.Monitor payment activity and identify opportunities for increased efficiency and accuracy.

Housing Gateway Financial Documentation and Billing Support Maintain comprehensive records of all program-related financial transactions and payment activity.Retrieve, organize, and securely store electronic and physical copies of payment documentation.Track and update required financial data points associated with program payments, including payment numbers, payment status, funding source information, and other required reporting fields.Prepare monthly billing and financial support documentation for review by the Director of Accounting Services and use in preparing project invoices.Ensure all financial records are complete, accurate, and readily accessible for audits, grant monitoring, invoicing, and reporting requirements.Ass...