Club Membership Coordinator-RPT

The Membership Coordinator provides administrative assistance to the Unit Director in record maintenance, data gathering and analysis, building Club member relationships, and interacting with such internal stakeholders as parents, guardians, school faculty, staff, volunteers and other visitors.

MAJOR DUTIES AND SPECIFIC RESPONSIBILITIES (Inclusive, but not limited to): Acts as the public face of the Club by serving as the front desk receptionist and phone operator.

Manages and maintains all records for Club members using both electronic as well as hard copy record management systems.

Processes membership applications and fee payments in accordance with Club guidelines, BGCA requirements and Generally Accepted Accounting Procedures.

Maintains office equipment including phones, radios, copiers, fax machines and computers.

Provides for the security of the business office and of all Club materials kept in the office for safekeeping (e.g.

board games, gaming/electronic equipment, first aid supplies, etc.).

Supports the Unit Director in maintaining data and completing all required internal and external reporting processes.

Provides for the safety and health of all Club members, staff, and outside groups through effective front desk communication.

Coordinate with schools and administrative staff on program updates, events, closures, etc.

Adheres to check in and check out policies and procedures to ensure the safety of the members at all times.

Communicates safety policies and procedures to staff, parents, and the community.

Protects the privacy of all confidential information including member and staff information.

Disposes of documents that have member names or other private information.

Attend regularly scheduled meetings.

Other May be required to drive Club vans.

Assistance with some special events may be required.

Other duties as required.