Accounts Payable Specialist

Job Title: Accounts Payable Specialist Reports To: Accounting Manager FLSA Status: Non-Exempt Status: Full-Time Department: Accounting and Finance Location: Akwesasne, NY Company OverviewTarbell Management Group (TMG) is a proud Mohawk family-owned enterprise dedicated to its mission of "empowering economic sovereignty for Tribal Nations and trusted partners".

TMG has grown from a small local business into a diversified organization serving Indian Country and beyond, with operations spanning petroleum wholesale and transportation, convenience and restaurant services, tobacco manufacturing, brand management and national distribution and shared services.

Our Core Values TMG offers a competitive total rewards package that includes medical, dental, and vision coverage, a 401(k) with company match, paid time off, Holidays, telemedicine access, optional Aflac coverage, and other employee benefits that support work-life balance and well-being.

JOB SUMMARY: The Accounts Payable (AP) Specialist plays a key role in supporting TMG's multi-entity financial operations by processing vendor invoices, ensuring accurate disbursements, and maintaining clean vendor records.

This position works collaboratively with Operations, Purchasing, and other internal teams to resolve discrepancies and uphold strong internal controls.

A major focus of the AP Associate role is supporting TMG's shift from manual, paper-based processes to fully digital, automated workflows.

The individual in this role will support ongoing process improvements, system enhancements, and the use of AIenabled tools to help improve the efficiency and scalability of the AP function.

This position upholds TMG Mission and Core Values.

This position requires exceptional communication, relationship-building, and organizational skills.

Primary Responsibilities (includes but is not limited to): Accounts Payable Processing & Reporting Validate and process vendor invoices using required three-way match (PO, receiving, invoice).

Prepare and initiate vendor payments (check, ACH, wire) in alignment with approval of matrices and internal controls.

Maintain accurate vendor records, including W9s and compliance documentation, ensuring full audit readiness.

Provide documentation and support for month-end close activities as requested by Accounting Administer the employee expense reimbursement process through Concur, ensuring policy compliance and accurate digital documentation.

Internal Controls & Compliance Follow established internal controls and approval process in relations to invoice approval, and disbursement of workflows.

Support internal and external audit requests with complete, electronic documentation.

Identify gaps or inconsistencies in AP processes and escalate risks as needed.

Operational Partnership & Service Excellence Collaborate with Operations, Purchasing, Retail, and other departments to resolve invoice discrepancies, missing documentation, or coding issues.

Provide timely vendor support and as...