Executive Assistant I

The Executive Assistant II provides administrative and operational support to multiple leaders, ensuring smooth day-to-day operations and helping maximize leadership effectiveness.

This role manages calendars, travel arrangements, expenses, meetings, and administrative processes while serving as a key point of coordination between internal teams, external vendors, and business partners.

The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities with a strong sense of urgency in a fast-paced environment.
Key Activities


* Provide administrative support to four leaders, including Directors within the Customer Transformation organization and a Finance leader.


* Manage calendars, schedule meetings, and coordinate competing priorities.


* Coordinate domestic and international travel


* Prepare and submit expense reports and support travel-related administration.


* Assist with purchase orders (POs), invoice tracking, and payment coordination.


* Coordinate executive meetings, agendas, and logistics.


* Support executive visits, ensuring compliance with security and visitor management requirements.


* Coordinate catering and external vendors for meetings and events.


* Build and maintain effective relationships with internal and external stakeholders.


* Anticipate business needs, proactively solve administrative challenges, and ensure timely execution of activities.

Required Qualifications


* Some experience in executive support, administrative coordination, operations support, project coordination, office management, or other transferable business support roles.


* Experience managing schedules, meetings, travel arrangements, or administrative processes in a corporate environment.


* Strong organizational skills with the ability to prioritize multiple tasks and deadlines simultaneously.


* Demonstrated sense of urgency, accountability, and attention to detail.


* Ability to work independently and exercise sound judgment when handling sensitive or confidential information.


* Strong interpersonal and communication skills.


* Advanced English proficiency (written and verbal)


* Proficiency with Microsoft Office applications, including Outlook, Teams, Excel, Word, and PowerPoint.

Preferred Qualifications


* Experience supporting multiple leaders or stakeholders simultaneously.


* Experience coordinating international travel and expenses.


* Familiarity with PO, invoicing, or payment-related processes.


* Ability to anticipate needs, identify solutions, and improve administrative efficiency.

What's in it for me?


* Direct exposure to senior leadership and strategic decision-making


* Career growth opportunities with access to professional development resources


* Collaborative culture that recognizes and values your impact


* Meaningful work where your organizational skills make a real difference...