Business Support Specialist

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets.

At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment.

We believe that diversity is the driving force behind innovation, creativity, and overall business success.

Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your role: Business Support Specialist

Responsible for the execution of specific support activities and projects defined by the operations, marketing, digital and sales team within the affiliate.

Front and back office support of marketing, sales and technical functions, organizational support for the affiliate, internal and external communication, support for Business Intelligence, organization of events and internal meetings, contract management, interaction with third parties, including the creation of purchase orders, vendor management and control of opex, management of promotional materials including PromoMats and deep knowledge in Ethics&Compliance policies and procedures.

Your Responsibilities:  


* Act as the main point of contact for PO and Vendor Management for Spain & Portugal, ensuring processes strictly adhere to FRAP policy while supporting, educating, and providing monthly open PO reports to Budget Holders for OPEX control.


* Maintain adequate, timely monthly financial controls (with a specific focus on Quarter Close) and promptly escalate old open POs to requisitioners for intervention.


* Support the organization of all customer events and internal meetings - including hotels, flights, and congress subscriptions - as needed by the Digital/Events team, alongside managing sponsorship requests.


* Manage all third-party contracts with Key Opinion Leaders (KOLs), speakers, agencies, diagnostic laboratories, and universities by populating template data, collecting signatures, and archiving files through Icertis.


* Oversee the promotional materials lifecycle, warehouse inventory, and system updates, including coordinating the shipment and post-event recovery of materials for sales/technical teams and events.


* Provide administrative and operational support within the PromoMats system.


* Process activity requests originating from sales and technical teams, follow up on commercial agreements with indirect customers, and deliver CRM (Elanco Connect) support across promo material shipments, data quality reviews, approved emails, and key messages.


* Maintain deep k...