Management Assistant - West Zone

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Organizes office administration, in support of an assigned Executive, Head or Manager.
We're looking for a dynamic and highly organized Management Assistant to join our Imaging Sales Business at Siemens Healthineers.

This remote role supports multiple senior executives and their teams, providing high-level administrative assistance across calendars, meetings, travel, expenses, presentations, and customer interactions.

You'll also play a key role in supporting cross-functional projects and department initiatives.

Should be located in Western U.S.

with Preference for Phoenix area.

Responsibilities:


* Provide proactive administrative support to multiple executives and their teams


* Manage complex calendars, schedule meetings, coordinate travel, and arrange meals and logistics


* Prepare, proofread, and edit presentations and correspondence


* Process expense reports, purchase requisitions, and follow up on reimbursements and invoices


* Support onboarding for new employees, including scheduling orientation activities, coordinating access and equipment, and serving as a friendly point of contact


* Act as a liaison for IT and facilities issues


* Organize virtual and in-person meetings, reserve conference rooms, and coordinate catering


* May assist in preparing annual budgets, and completes analysis of monthly budget activity.


* Assist with customer-facing interactions and communications


* Coordinates and establishes all travel arrangements, and reconciles travel and expense reports.


* Contribute to special projects and department-wide initiatives, including research, coordination, and execution support


* Assists in integration of new office technologies and systems as appropriate.


* Monitors all information flow, including maintaining paper and electronic files.

Required Knowledge/Skills, Education, and Experience


* Proven ability to thrive in a fast-paced, remote environment with shifting priorities


* Experience supporting senior-level executives with discretion and professionalism


* Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)


* Strong time management, prioritization, and interpersonal skills


* Detail-oriented mindset with the ability to work independently and take initiative


* Comfortable handling confidential information and managing multiple workstreams


* Minimum of 2 years experience in a professional support role

Who we are: We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries.

As a leader in medical tec...