Communications Administrator

Position Summary

The Communications Administrator provides comprehensive administrative and operational support to the Communications Department, which encompasses corporate communications, marketing, and public relations functions.

This position ensures smooth day-to-day departmental operations by managing scheduling, logistics, and documentation, and by supporting internal and external communications initiatives.

The Communications Administrator interacts frequently with executives, vendors, and stakeholders, requiring discretion, professionalism, and diplomacy in handling sensitive and confidential information.

Salary

The annual salary rate begins at $62,339.

Mid range at $79,482.

Actual starting rate will be commensurate with experience and education.

Scope and Impact

This role serves as a key administrative and logistical backbone for the Communications Department, supporting its mission to advance Methodist Healthcare Ministries' visibility, brand integrity, and stakeholder engagement.

The position directly contributes to departmental efficiency, timely project execution, and organizational communication effectiveness.

Decision-Making Authority

Operates under general supervision while exercising independent judgment in managing confidential information, prioritizing tasks, and resolving scheduling or logistical challenges.

Makes administrative and operational recommendations to improve departmental processes and efficiencies.

Interactions / Working Relationships

Collaborates with internal teams across the organization, including executive leadership and cross-departmental partners, as well as external vendors, sponsors, and community stakeholders.

Represents the Communications Department in a professional, service-oriented manner.

Essential Duties and Responsibilities


* Provide executive-level administrative support to the Communications Department, ensuring alignment with departmental priorities and organizational standards.


* Manage departmental and leadership calendars, scheduling meetings, and coordinating logistics for internal and external stakeholders.


* Support travel arrangements including itinerary preparation, lodging, transportation, and expense reconciliation.


* Prepare correspondence, reports, meeting agendas, and presentations on behalf of departmental leadership.


* Track and process departmental budgets, invoices, and reimbursements through e-Requester and Concur systems.


* Manage monthly credit card statement reconciliation and receipt documentation.


* Coordinate logistics for organizational and departmental meetings, including catering, A/V setup, materials preparation, and note-taking or minute recording.


* Assist with onboarding and orientation for new team members and interns.


* Maintain departmental records, ensuring proper filing, organization, and accessibility.


* Collaborate with other administrative staff on organization-wide projects, meetings, and eve...