Order Coordinator

JOB DESCRIPTION

Job Summary

The Order Coordinator is a pivotal role responsible for managing vendor and supplier accounts, overseeing all purchase orders, sourcing materials nationwide, and efficiently handling procurement processes, work orders, and vendor payments within the Sundt organization.

Key Responsibilities

1.

Business Rule Compliance: Ensure compliance with all relevant regulations, standards, and company policies related to procurement and payment processes.
2.

Invoice Reconciliation: Collaborate with the accounting department to process vendor payments in a timely and accurate manner, while adhering to internal policies and procedures.
3.

Material Sourcing: Sourcing materials from a national network of suppliers, identifying cost-effective solutions, and maintaining a diverse vendor base.
4.

Procurement: Efficiently manage the procurement process, including sourcing materials nationwide, creating and overseeing purchase orders, and ensuring timely delivery of materials and equipment to meet project requirements.
5.

Project Support: Provide support to project teams, answering queries related to procurement and payment matters.
6.

Vendor Management: Negotiating terms with vendors and suppliers, and continuously evaluating their performance, finding alternatives when necessary, ensuring compliance with contracts, quality, and agreed-upon terms.
7.

Vendor Relationships: Work closely with vendors, developing strong relationships and partnerships.

Minimum Job Requirements

1.

Dispatching Experience: A minimum of 3 years of dispatching experience, demonstrating your ability to coordinate the movement of materials and equipment efficiently.
2.

Educational Background: A High School Diploma is required, while an Associate's Degree in a related field is preferred.
3.

Forklift Certification: Forklift certification, showcasing your ability to operate forklifts safely and effectively.
4.

Procurement Experience: A minimum of 5 years of procurement experience, highlighting your extensive background in sourcing, managing vendors, and overseeing purchase orders.
5.

Software Expertise: Strong understanding of financial procedures and procurement software, and Microsoft Office Suite programs.
6.

Vendor Management Expertise: Proficiency in managing vendor relationships, processing vendor invoices, and accurately processing vendor payments.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

1.

Ability to wear personal protective equipment is required (including but not limited to; steel toed shoes, gloves, safety glasses, hearing protection, hardhat, vest, etc.)
2.

May reach above shoulder heights and below the waist on a frequent basis
3.

May stoop, kneel, or bend, on an occasional basis
4.

May use telephone, computer system, email, or other electronic devices on a limited basis to communicate with internal and external customers or vendors
5.

Must be able to comply with all s...