Accounts Payable Analyst

$65,000 - 75,000 /Yr.
Schedule: Monday - Friday; 8:00 am - 4:30 pm
Hybrid role: 3 days in-office (Tues - Thurs); 2 days remote (Mon & Fri)
Location: Skokie, IL (60077)

The Accounts Payable Analyst is responsible for the accurate and timely processing of all account payable activities, with a strong focus on efficiency, internal controls, and continuous process improvement.

This role manages end‑to‑end AP operations within Bill.com, maintains vendor records and relationships, supports internal and external audits, and prepares routine and ad hoc reporting.

The ideal candidate is self‑sufficient, detail‑oriented, customer‑focused, and experienced in a high‑volume, paperless AP environment.

Responsibilities:


* Oversee all AP activities, including invoice intake, coding, approvals, and payments.


* Manage the Bill.com AP inbox, ensuring inquiries are routed and addressed within 24 hours.


* Monitor the general AP inbox, triaging inquiries and following up with vendors and internal teams within 24 hours.


* Maintain complete and accurate vendor records, including contact information, W 9 forms, and 1099 documentation.


* Reconcile the AP subledger to the general ledger and support month end close activities.


* Prepare routine and ad hoc AP reports, such as aging, payment reporting, and spend analyses.


* Maintain positive vendor relationships, following up on account status, outstanding issues, and tax-exempt documentation.


* Collaborate with operational and clinical teams to streamline the AP and approval workflow.


* Coordinate with the AP Specialist and provide guidance on invoice intake, coding, and processing requirements.


* Ensure compliance with internal controls, accounting policies, tax regulations, and company procedures.


* Support annual financial and compliance audits by providing documentation and explanations.


* Identify, recommend, and assist in implementing process improvements and automation initiatives.


* Prepare and file annual 1099s.

Qualifications:

Preferred Qualifications:


* Bachelor’s degree in Accounting, Business, Social Services, or a related field.


* 5+ years of accounts payable experience, including end to end ownership of AP processes.


* Strong working knowledge of Bill.com and accounts payable best practices.


* Experience managing shared email inboxes in a professional and organized manner.


* Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, data analysis).


* 3+ years of experience with IRS 1099 regulations and compliance.

Minimum Qualifications:


* Associate’s degree in Accounting, Business, Social Services, or a related field.


* 3+ years of financial or business related experience.


* 1–2+ years of experience with IRS 1099 requirements.

Benefits: 


* FREE Virtual Primary Care, Urgent Care, and Mental Health Counseling for ALL Employees


* PAID Maternity/Paternity leave...