Intern - Maintenance Administrator

Job Summary

The Maintenance Administrator Summer Intern will support the Facilities team with administrative, operational, and project coordination tasks to ensure the efficient operation of company buildings and infrastructure.

This internship provides hands-on exposure to facility management, vendor coordination, preventative maintenance planning, and capital project tracking within a fast-paced operational environment.

Primary Duties & Responsibilities


* Assist with tracking facility work orders, maintenance requests, and service tickets.


* Support the planning and documentation of preventative maintenance activities for building systems (HVAC, electrical, plumbing, life safety).


* Maintain and update facility documentation, SOPs, and equipment records.


* Help coordinate contractors, vendors, and service providers for scheduled maintenance and facility repairs.


* Assist with capital project documentation, schedules, and budget tracking.


* Support safety inspections, compliance documentation, and facility audits.


* Participate in facility walkthroughs and site inspections to identify maintenance needs.


* Assist with inventory tracking for facility supplies and equipment.


* Help prepare reports and presentations related to facility operations and projects.


* Provide general administrative support to the Facilities team.

Education & Experience

Education Level Required: Associates


* Experience with project tracking or maintenance management systems (CMMS)


* Strong analytical and problem-solving skills

Skills & Other Requirements


* Excellent written and verbal communication.


* Team-oriented but able to work independently when needed.


* Adaptable and eager to learn in a fast-paced environment.


* Attention to detail and time management.


* Internship Duration: 10 - 14 weeks.


* At Coherent, interns are valued members of our team and have the opportunity to make meaningful contributions from day one.

In addition to hands-on project experience, our internship program includes opportunities to connect with fellow interns and colleagues across the organization through virtual and in-person networking events, team-building activities and more.

Interns are expected to actively participate in these events as part of their professional development and to fully immerse themselves in our collaborative and innovative culture.

Working Conditions


* This role will be based on-site in [Insert work location].


* Regular use of a computer and other office equipment is necessary.

Physical Requirements


* Sitting for extended periods while working on a computer or in meetings.


* Use of hands and fingers for typing, writing, and handling documents.


* Occasional lifting of objects or materials up to 20 pounds for administrative tasks.


* Ability to communicate verbally and in writing.

Safety Requirements

All employees are required to follow the s...