Administrative Assistant Ii - (medical Examiner%27s Office) - Afscme 1276

Cook County Offices

Under The President

Administrative Hearings

Auditor

Bureau of Administration

Bureau of Economic Development

Bureau of Finance

Bureau of Human Resources

Bureau of Technology

Facilities

Office of the President

Job Summary

Under the general supervision of the senior leadership, Administrative Assistant II functions as timekeeper and processes payroll for the Office of the Medical Examiner.

Reviews time sheets, work schedules, and requests for time for completeness and accuracy.

Maintains records of absenteeism and tardiness to ensure proper docking where appropriate.

Provides health insurance and payroll paperwork to new employees at the start of their employment and prepares and completes paperwork for employee's exit interview.

Maintains confidential personnel records for all employees of the Office of the Medical Examiner, when directed by senior leadership.

Performs duties such as typing, filing and answering the telephone.

Minimum Qualifications


* Possession of a High School Diploma or G.E.D.

test certificate.


* Two (2) years of work experience performing general timekeeping duties is required.

Physical Requirements:

Sedentary Work Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects.

Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

Candidates who are contacted will be required to produce original required documents (e.g., current driver's license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee).

Candidates will be notified of how to submit required documents.



*Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by the World Education Services (WES), Educational Credential Evaluators (ECE) or a National Association of Credential Evaluation (NACES) member organization.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS



* Thorough knowledge of the operations, policies, procedures and practices of the Office of the Medical Examiner.


* Skill in the use and application of basic mathematical skills and calculations relative to office bookkeeping and statistical records.


* Ability to handle intermediate to advanced timekeeping matters and maintain personnel records in an unbiased and confidential manner.

Proficiency in Microsoft Office Suite.

Skill in preparing documents and forms.


* Skill and accuracy in the organization and maintenance of extensive files.


* Ability to pay attention to variable detail, proof, verify and edit complex data, transcribe and cross reference data from computers and documents.


* Ability to follow-up in a thorough and timely...