Administrative Assistant

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets.

At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment.

We believe that diversity is the driving force behind innovation, creativity, and overall business success.

Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your role:

The Administrative Assistant position is an exciting opportunity for a skilled professional to provide critical administrative support to multiple business partners in a dynamic team environment.

The position has a primary focus to support the Site Leader (Executive Director) but must coordinate and operate cohesively with colleagues at various levels across the Speke site.

This position requires coordination with business unit colleagues, the administrative assistant community, and internal/external business partners and/or vendors.

Your Responsibilities:


* Calendaring & Meeting Coordination: Proactively manage daily calendars for multiple business partners; coordinate complex meetings on and off site, including conference room scheduling, equipment setup, materials preparation, and catering logistics.


* Travel & Expense Management: Arrange domestic and international travel, including multi-city itineraries; oversee passport and visa needs; and process complex, multi-currency expense reports with timely, accurate reconciliation of corporate and personal accounts.


* Administrative Operations & Documentation: Independently create and edit documents, spreadsheets, and presentations.

Gathering data and KPIs from systems in order to do so; maintain distribution lists, databases, and collaboration sites; track and complete requests from multiple partners with a high level of organization and accuracy; Complete HR and Finance tasks within respective Administrative systems.


* Cross-Functional Support & Collaboration: Provide guidance to non-supported partners on administrative procedures; assist with pre-boarding and onboarding tasks; host external visitors; participate in business meetings for context and alignment; and serve as backup support for other administrative assistants as needed.


* Professional Excellence & Continuous Improvement: Build strong working relationships, adapt quickly to evolving systems and processes, identify productivity enhancements, complete all management-driven tasks (training, time entry, performance goals), and demonstrate independent, high-energy ...