Office Administrator

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets.

At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment.

We believe that diversity is the driving force behind innovation, creativity, and overall business success.

Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your Role: Office Manager & Administrative Assistant

As Office Manager & Administrative Assistant, you will be part of the local team, providing comprehensive administrative, organizational, and operational support.

In this role, you’ll be responsible for managing office operations, supporting financial and HR processes, and overseeing fleet management.

Your Responsibilities:


* Provide comprehensive administrative and organizational support to the Executive Director, including office management, mail handling, and event coordination.


* Manage vendor creation and updates, prepare Purchase Orders, and support financial audits in coordination with the Finance department.


* Oversee the company fleet in Poland, liaising with external partners for car orders, maintenance, repairs, and accurate record-keeping.


* Support IT and HR functions by maintaining local IT equipment inventory and assisting with onboarding/offboarding logistics.


* Ensure the office complies with all health, safety, and security standards, and maintain up-to-date contact directories.

What You Need to Succeed (minimum qualifications):


* Education level: Bachelor’s Degree or High School Diploma / GED with equivalent level of experience


* A minimum of 5 years of experience in an administrative, office management, or corporate support role.


* Fluency in English and Polish (written and spoken), strong organizational and time-management skills with high attention to detail.

What will give you a competitive edge (preferred qualifications):


* Ability to manage multiple priorities and work independently in a fast-paced environment.


* Proficiency in Microsoft Office tools (Outlook, Excel, Word, PowerPoint).


* Experience working with SAP or similar ERP systems.


* Strong interpersonal skills and ability to interact professionally with internal and external stakeholders.

Additional Information:

Location: Warsaw, Poland 

Don’t meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification.

At Elanco w...