Executive Administrative Assistant (Learning & Development)

Join Chimes - and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.Our vast array of services - educational, employment, vocational, residential, habilitative and behavioral health - are delivered through a network of national and international affiliates.

This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve - those who receive and those who reap the benefits of our innovative, responsive solutions.Position Type: Hybrid (Monday through Thursday in office, work from home Fridays)Hourly Pay Range: $27.70-$30.00 per hour (commensurate with experience)Key Responsibilities:Executive & Administrative Support


* Provide direct administrative support to the Director of Learning & Development, including calendar management, meeting coordination, and preparation of materials


* Manage and organize email correspondence, including reviewing, sorting, and responding to emails on behalf of the Director of Learning and Development


* Draft, edit, and distribute professional communications, emails, reports, and presentations


* Serve as a point of contact for internal stakeholders related to training schedules, logistics, and follow-ups

Training & Program Coordination


* Coordinate logistics for training sessions, orientations, leadership programs, and workshops (virtual and in-person)


* Manage training calendars, registration lists, attendance tracking, and completion records


* Assist with onboarding and New Employee Orientation (NEO) scheduling, digital preparation, and documentation


* Support the preparation and distribution of training materials, evaluations, and follow-up communicationsData, Reporting & Systems Support


* Maintain accurate training records, spreadsheets, and learning management system (LMS) data


* Track participation, completion rates, and deadlines for required training programs


* Assist with compiling reports and summaries for leadership and compliance purposes

Collaboration & Process Improvement


* Work closely with Learning & Development Specialists, HR, and leadership to ensure alignment and smooth execution of training initiatives


* Identify opportunities to improve administrative processes, workflows, and communication related to learning programs

QualificationsRequired


* Associate's degree or equivalent experience


* 3 years of executive or administrative support experience, preferably in HR, Learning & Development, or training environments


* Strong organizational skills with the ability to manage multiple priorities and deadlines


* Excellent written and verbal communication skills


* Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with calendars and scheduling tools


* Experience supporting a senior leader or executive


* Familiarity ...