Coordinator, Operations

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Time Type:
Full time

Department:
Dental

All Locations:
1601 Washington Street, 20 Maverick Square – Cradock Building

Position Summary:
Under the supervision of the Administrative Director the Operations Coordinator will perform a variety of administrative and practice management functions that support the daily operations of the Dental department.

The coordinator will work with providers, dental supervisors and other staff to create excellent patient experience.

Responsibilities include but are not limited to: template management, referral processing and tracking, insurance/benefit plan verification and prior-authorization submissions.

The coordinator will be responsible for all incoming calls not related to basic scheduling, and tasks associated with cancellations due to provider absence or clinic closures.

Duties and Responsibilities:


* Under the Director’s oversight, manages the department’s schedule templates in Epic, which includes opening/closing, and editing individual provider schedules.


* Manages the department’s outgoing and incoming referrals as instructed by providers, this includes scheduling appointments, submitting supporting documents, and patient outreach.


* Monitors the department’s referral report, submits prior authorization requests. 


* Participates in the tracking of high risk patients.

Assists with patient flow and waiting room management.


* Coordinates the department recall/waiting list


* Performs a wide range of clerical and administrative duties to support the department’s daily operations.


* Tasks include but are not limited to: copying, filing, faxing, correspondence, and responding to record and imaging requests from external providers.


* Coordinates and supports tasks associated with department’s performance improvement projects and compliance with regulatory requirements.


* Supports onboarding of Boston University Dental Residents, as needed Handles all incoming calls that Patient Access Coordinators (PACs) are not able to address.


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