Office Administrator

At Elanco (NYSE: ELAN) – it all starts with animals!

As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets.

At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People.

At Elanco, we pride ourselves on fostering a diverse and inclusive work environment.

We believe that diversity is the driving force behind innovation, creativity, and overall business success.

Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.

Making animals’ lives better makes life better – join our team today!

Your role: Office Administrator

The Office Administratory is responsible for managing office needs and providing administrative support to HR, Finance, and Regulatory.

Your Responsibilities: 
 
 Office Management


* Ensure effective front desk coverage during core working hours, including welcoming visitors, handling calls, and providing general guidance.


* Maintain up-to-date email distribution lists and internal/external contact lists.


* Manage courier services, ensuring timely handling of incoming and outgoing shipments and mail.


* Own vendor creation and updates on SAP for Egypt.


* Prepare Purchase Orders (POs) and follow up on vendor payments in coordination with Finance.


* Lead office management activities, including ordering office supplies (stationery, supermarket items, etc.), managing utilities and office bills, and coordinating with building management, cleaning companies, security consultants, and other suppliers.


* Support visitors and guests, including issuing invitation letters, preparing consulate documentation, and coordinating travel and stay logistics in Egypt.


* Manage the warehouse, ensuring compliance with local requirements and readiness for inspections at all times.


* Ensure office compliance with health, safety, and security standards.
 

Finance Support


* Ensure local platforms and documentation are up to date and compliant with EGQS (Elanco Global Quality Standards) and EFPs (Elanco Functional Procedures).


* Create shopping carts and support procurement activities as required.


* Receive, verify, and file original invoices, and confirm completion to the Finance team.


* Follow up with the tax consultant to ensure timely tax payments and updated tax approvals.


* Receive, review, and file employee expense reports and confirm submission to Finance.


* Act as the primary point of contact between local suppliers and the Finance team.


* Liaise with relevant governmental authorities for finance, tax, and legal-related matters.


* Handle office petty cash (if applicable), ensuring proper tracking an...